Free invoice templates

Invoices you can fill in and send in a few minutes: a simple invoice for freelancers and small businesses, a GST tax invoice with every field Indian law requires, and a receipt to confirm a payment you have received. For before the sale there is a quotation and a proforma invoice, for buyers a purchase order, for goods moving without an invoice a GST delivery challan, and for tenants a house rent receipt for HRA.

Templates

Invoice (document): A clean invoice for freelancers and small businesses with your business header, invoice details, a line-item table, subtotal, tax, total due and payment terms. Sample content included.
GST invoice (document): A GST tax invoice format for Indian businesses with GSTIN, place of supply, HSN/SAC codes, taxable value, CGST and SGST (or IGST), a tax summary and the total in words. Sample content included.
Receipt (document): A payment receipt for small businesses, landlords and freelancers that records who paid, what for, how much, the payment method and the balance remaining. Sample content included.
Proforma invoice (document): A proforma invoice to send before a sale, for advance payment, import paperwork or a buyer's approval, with item details, HSN codes, estimated tax, validity, delivery and payment terms. Sample invoice included.
Quotation (document): A price quotation or estimate for customers, with a quote number, scope of work, itemised prices, tax, validity, payment and delivery terms and a signature block to accept it. Sample quotation included.
Purchase order (document): A purchase order for buying from a supplier, with PO number, vendor, ship-to and bill-to details, itemised quantities and prices, tax, delivery date, payment terms and an authorised signature. Sample order included.
Delivery challan (GST) (document): A GST delivery challan format for India, for moving goods without a tax invoice, such as to a job worker, on approval or between branches, with GSTIN, HSN, quantity, value, transport and e-way bill details. Sample challan included.
Rent receipt (document): A house rent receipt in the Indian format for HRA claims, with tenant and landlord names, rental period, amount in figures and words, payment mode, landlord PAN and a revenue stamp note for cash payments. Sample receipt included.

How to use these templates

Pick the simple invoice, the GST tax invoice or the receipt.
Click "Use this template" and describe the job, for example "logo design for Acme Ltd, 12 hours at $60, due in 14 days".
Check the arithmetic: line totals, subtotal, tax and total due. Ask the AI to "recalculate the totals" after any change.
Download as PDF and send it, and keep a copy in a folder for your tax records.

What every invoice needs

The word "Invoice", a unique invoice number and the date. Numbering in sequence, such as INV-0001, INV-0002, makes your records easy to audit.
Your business name and contact details, and the client's name and billing address.
Each item or service on its own line with quantity, rate and amount, then subtotal, tax and the total due.
Payment terms and how to pay: due date, bank details or a payment link, and any late fee you agreed in advance.

Frequently asked questions

What is the difference between an invoice and a receipt?

An invoice asks for payment and states what is owed. A receipt confirms that a payment has been made. Send the invoice first, and a receipt once you are paid if the client wants one.

Can I edit the invoice in Excel?

These templates are documents, so they open in Word, Google Docs or Pages. For automatic totals across many invoices, a spreadsheet or accounting tool is better; for a handful a month, a document is quicker.

Should I send invoices as PDF?

Yes. A PDF looks the same on every device and cannot be changed by accident. Keep the Word copy for your next invoice.

What invoice number should I start with?

Any number, as long as each invoice gets a unique one in sequence. Many businesses include the year, such as 2026-001.